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hs08
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I have more than 2000 Entra ID users but only have 900 M365 subscription licenses.

When we setting the VDC to backup all tenant, will the VDC only take any user who have active license in M365?

Best answer by MicoolPaul

hs08 wrote:

How VDC calculate the active and inactive users?

Active/inactive is based on M365 sign in, they all need to be licensed regardless, just to make you aware as well, I’ve adjusted the number I told you as I misread your question before

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MicoolPaul
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  • January 14, 2025

Hi ​@hs08 if you are licensed on the fixed license model you must explicitly name each user to be protected, if you license the entire tenant you are on a variable license that allows you to exceed and reconcile your license shortfall.


MicoolPaul
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  • January 14, 2025

To expand upon this further, if a user is unlicensed in M365, we don’t have any mailbox/onedrive/sharepoint to protect so there’s nothing to backup


hs08
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  • January 14, 2025

Hi ​@MicoolPaul 

I’m use flexible license and right i only have around 900 mailbox/onedrive/sharepoint users.

So with this scenario when i select entire tenant in backup policy, the backup policy will only backup active M365 users and no worries the license will be consumed by non-active M365 users. Active M365 users mean any user who have mailbox, onedrive and sharepoint.

Am i right?


MicoolPaul
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  • January 14, 2025

Active = if they have ANY M365 service to protect, so just consider that. It also includes if you’ve got M365 shared mailboxes if they are licensed for example.

Try running VDC Insights and see how many licensed users it detects


hs08
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  • January 14, 2025

Hi ​@MicoolPaul 

Here the dashboard

 


MicoolPaul
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  • January 14, 2025

Dashboard says 929 licenses required


hs08
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  • January 14, 2025

How VDC calculate the active and inactive users?


MicoolPaul
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  • Answer
  • January 14, 2025
hs08 wrote:

How VDC calculate the active and inactive users?

Active/inactive is based on M365 sign in, they all need to be licensed regardless, just to make you aware as well, I’ve adjusted the number I told you as I misread your question before


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