Why protecting Microsoft 365 data is so important and why Veeam is the option

  • 11 November 2022
  • 1 comment

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Why protecting Microsoft 365 data is so important


Your organization's data is one of its most valuable assets. That's why it's so important to have a plan in place to protect it. Microsoft 365 provides a comprehensive set of tools and services to help you safeguard your data, but it's up to you to put them to use.

In this post, we'll explore some of the key ways you can protect your Microsoft 365 data, including enabling multi-factor authentication, using Azure Information Protection, using Veeam Backup for Microsoft 365, and more.

Don't wait until it's too late to start protecting your data. Read on to learn more about how you can keep it safe with Microsoft 365.

The Importance of Data Protection


Data protection is critical for any organization that relies on Microsoft products and services. By ensuring that data is protected, organizations can maintain the confidentiality, integrity, and availability of their data. Additionally, data protection can help organizations meet compliance requirements and protect their reputation.

What are the risks of not protecting Microsoft 365 data?


There are several risks associated with not protecting Microsoft 365 data. The first is that sensitive and confidential information could be leaked to unauthorized individuals or groups. This could lead to identity theft, fraud, or other malicious activity.

Additionally, unprotected data could be subject to corruption or loss, which could jeopardize business continuity and operations. Finally, failure to protect Microsoft 365 data could result in non-compliance with regulatory requirements, which could lead to financial penalties or other consequences.

Main reasons why you need back up your Microsoft 365 data.

  1. You might delete data accidentally
  2. Poor internal security will lead to employees hacking each other
  3. If security is lax and you get hacked, you won't know how serious it is until it's too late
  4. Legal and Compliance Requirements
  5. Retention Policy Gaps and Confusion
  6. Managing Hybrid Email Deployments and Migrations

How to protect Microsoft 365 data


Microsoft 365 is a cloud-based productivity suite that includes Exchange Online for email, SharePoint Online for collaboration, and OneDrive for Business for cloud storage. Because it is cloud-based, Microsoft 365 data is stored on servers that are managed by Microsoft. While this provides many benefits in terms of reliability and scalability, it also means that Microsoft is responsible for the security of your data.

In order to protect your Microsoft 365 data, you need to take some basic steps.

  • First, you should enable two-factor authentication (2FA) for your account. This will help to prevent unauthorized access in the event that your password is compromised.
  • Second, you should use strong passwords and change them regularly.
  • Third, you should be aware of phishing scams and other ways that criminals can try to gain access to your account.
  • Finally, you should enable Azure Active Directory (Azure AD) Privileged Identity Management (PIM) to help protect against insider threats.

By taking these basic steps, you can help to ensure that your Microsoft 365 data is safe and secure.

Why Veeam Backup for Microsoft 365 instead of Microsoft 365 Backups


Why do you need a third-party backup on your Microsoft 365? In the next board, we see Microsoft 365 Shared Responsibility Model, which is shared between Microsoft and customers (together with your vendor Backup tool). Still, you need to add an extra column to indicate the cost for customers only.

This board shows us Microsoft responsibility and your responsibility while dealing with your data in Microsoft 365.

As more and more businesses move to Microsoft 365, it's important to understand the importance of protecting this data. Veeam Backup for Microsoft 365 provides a complete solution for backing up this data, ensuring it is always safe and accessible.

A lot of people have to back up data with Microsoft and wish they could restore the data without those huge limitations. That's why we've made an on-premises backup solution that's open-ended, and has a low RTO.

Microsoft backups have some restrictions that you need to be aware of before you start:

  • It's possible to only back up OneDrive and SharePoint data in your online account; you'll then have to do the recovery yourself.
  • You can't use them to backup your data to your own on-premises backup repositories.
  • Objects stay in the Recycle Bin for 14 days by default, and it's possible to explore only the last time slot that Microsoft 365 Backup and SharePoint have been able to access.
  • The maximum time you can recover an object is 30 days (you need to change the default option).
  • Microsoft's RTO is very high, with one backup allowed for 12 hours, and file versioning isn't included.
  • You can only restore the last version of a file, object, or Sharepoint DWG
  • No point in time recovery and has significant Retention Policy Gaps
  • Permanent data deletions are irreversible

Veeam Backup for Microsoft 365 offers a number of key benefits that make it the ideal choice for backing up this data:


  • Complete protection: Veeam Backup for Microsoft 365 protects all data stored in Microsoft 365, including Exchange Online, SharePoint Online, OneDrive for Business, and Teams.
  • Easy to use: Veeam Backup for Microsoft 365 is easy to set up and use, meaning you can get started quickly and easily.
  • Flexible backup options: Veeam Backup for Microsoft 365 offers a range of backup options to suit your needs, including the ability to create full or incremental backups.
  • Fast recovery: In the event of data loss, Veeam Backup for Microsoft 365 makes it quick and easy to recover your data.

Other features and options when using Veeam Backup for Microsoft 365 in the new version 7.

Immutable backup copies

  • Protect against ransomware
  • Prevent malicious encryption and deletion
  • ANY new object storage repository
  • Uses the native Object Lock and blob
  • versioning capabilities

Restore Portal

  • Select a point in time Microsoft Teams data restore and export
  • SharePoint & OneDrive folders restore
  • OneDrive file versions restore

You can check more here about Veeam Backup for Microsoft 365.

and more...



Microsoft 365 is a powerful productivity suite that can help organizations to achieve their goals. However, it's important to remember that data protection is critical for any organization that relies on Microsoft products and services.

By taking some basic steps, such as enabling two-factor authentication and using strong passwords, you can help to ensure that your Microsoft 365 data is safe and secure.

Additionally, using a backup solution like Veeam Backup for Microsoft 365 can give you the peace of mind of knowing that your data is always protected and accessible.

We hope this article has given you some insight into why protecting Microsoft 365 data is so important. As we have seen, there are many potential risks to data stored in the cloud, and Microsoft 365 is no exception. By taking steps to protect your data, you can help ensure that it remains safe and secure.

PS: Article also post it on my blog with some minor changes.

1 comment

Userlevel 7
Badge +20

Great post @JailBreak - good luck in the contest.  Need to get my third post up to complete the series and enter this.  😂